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Simplify the Microsoft Dynamics 365 Vendor Management Process

In our recent webinar on Dynamics 365: Creating a Better Vendor Experience, we share how companies can stay competitive when working with vendors today.

The blog post today on the Power Apps portal and Dynamics 365 vendor management process is part of this broader webinar. If you are interested in learning more about how to improve your vendor management process, check out the entire Dynamics 365 webinar.

What is the Dynamics 365 Vendor Onboarding Process

How does the onboarding process work? There are five different steps we discuss below. If you look at the dots here, there’s green and blue. The green dots are for the Power Apps Portal. The Power Apps Portal is an external-facing portal that vendors can use to fill out their information. It makes it easier for them to do those steps that we were talking about, so you can automate many of your processes.

We don’t talk as much about the Power Apps Portal in this webinar. If you want to learn more about Power Apps, check out our free Power Apps webinar.

The other component of this onboarding process is Microsoft Dynamics 365 (D365). The Dynamics 365 vendor management process helps admins add their insights and see what’s going on from their different suppliers or vendors.

vendor onboarding process

So how would the process work?

As you see at the beginning, a vendor registers their organization. They put their information into the system. At that point, the admin reviews the request like, “Hey, look, John from ABC company with a phone number of 123-456-7890 wants to join. Will you approve or reject that request?” Your admin says yes or no, and the onboarding process begins.

Dynamics 365 Vendor Management Questions

Keep in mind how you can start customizing how the onboarding process works for your organization. You can add items like:

  • What information should vendors submit?
  • What certifications do you need?
  • Do you have project-specific questions?
  • Do you need to know their credit history?

For example, suppose you’re working with a vendor who requires a certain portion upfront. In that case, you want to make sure they’re reliable and not stealing money from you. It’s essential to make sure that you know their credit rating before you pay them. If they haven’t supplied your organization with what they need, you should probably not pay them.

Finally, once you’ve onboarded them, the supplier needs to perform specific tasks. Remember, data they add. They should submit:

  • Add their data or address
  • Identification information like what their tax ID number is.
  • Add certifications and developers

What do we mean by developers since this is an online onboarding process? We’re going to talk about how a manufacturing company has a lot of different products. They have many suppliers work with them to give them those products. That means they often need to integrate with their e-commerce system as well.

There’s a lot of work that developers might need to do to provide tools, resources, and products at the right time. Developers might have to be able to get better information about that, which means integrating the dynamic system that we’re about to show you with their portal.

Dynamics 365 Vendor Management Final Thoughts

If you want to improve relationships with vendors today efficiently, it is vital to have lean and agile technologies. If you want to use Dynamics 365 CRM for these technologies, you want the right team to help get the most out of your new software and systems. Connect with us today to receive a free 1-hour consultation.